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Cash & Check Handling

Effective Date: October 27, 2006

Revised Date: February 15, 2018



Policy Statement

This policy establishes University policies and procedures for the collection, transportation and secure processing of coin, currency, checks, e-checks, cashier's checks, traveler's checks and money orders ("Cash") for US Dollars as well as foreign currencies.  The processing of Cash includes the receipt, safeguarding, deposit, recording and reconciliation for Cash transactions.


Reason for the Policy

The purpose of the policy is to establish standardized procedures for the safekeeping and proper handling of Cash.  Controls are necessary to ensure that all Cash collected is properly handled and safeguarded against fraud, theft or loss as well as ensure compliance with applicable laws and regulations.


Primary Guidance to Which This Policy Responds

This policy responds to the University responsibility to safeguard Cash and accurately account for Cash received by the University. 


Responsible University Officer & Office

Associate Treasurer, Global Treasury Operations

Office of the VP, Controller and Treasurer 


Revision History

This policy was established October 27, 2006

This policy was updated February 15, 2018


Who is Governed by This Policy

This policy applies to all individuals, schools, departments, centers, institutes, and programs ("Departments") that are responsible for handling Cash. 


Who Should Know This Policy

Officers of Administration, students and any other University employee that receives, deposits, records, reconciles, transports or processes Cash as well as anyone who oversees these processes.


To view the full text of this policy, please use the link on the right.