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Email Usage Policy

Published:  October 2013

Latest Revision:  April 2016

Revised: November 2014


I. Introduction 

Email is an expedient communication vehicle to send messages to the Columbia University community.  The University recognizes and has established the use of email as an official means of communication.  However, use of an email system at the University requires adequate security measures to protect the Data (as such term is defined in the Columbia University Information Security Charter (the “Charter”) that is transmitted.


Capitalized terms used herein without definition are defined in the Charter. 


II. Policy History


The effective date of this Policy is November 1, 2013.  This Policy and other Information Security Policies replace (A) the following University Policies:

•   Electronic Information Resources Security Policy, dated March 1, 2007

•    Email Usage and Retention Policy, dated April 1, 2008


and (B) the following CUMC Policy:

• Communicating Protected Health Information via Electronic Mail (Email) at Columbia University Medical Center, dated January 21, 2004, and amended as of September 21, 2012


III. Policy Text


To see the full text of this policy, please use the link on the right.