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Recruitment and Administrative Hiring Policy

Issued: January 1, 1993

Revised: February 2, 2017

Columbia University is committed to attracting and retaining the best qualified workforce, as well as providing equal employment opportunity for all applicants. In support of its commitment, the University recruits, hires, and promotes individuals without regard to race, color, sex, gender, pregnancy, religion, creed, marital status, partnership status, age, sexual orientation, gender identity, gender expression, national origin, disability, military status, or any other legally protected status. 

All regular non-academic position vacancies are advertised (posted) in the Jobs at Columbia (JAC) online applicant tracking system for a minimum of five (5) business days. Position grade levels 14 / 106 and above should be posted for a minimum of fourteen (14) calendar days.

In order to be considered for a position, all applicants are required to complete an application in the Jobs at Columbia (JAC) online applicant tracking system. Hiring Managers must confirm that the successful applicant meets the minimum requirements for the position. Prior to an offer being made, the HR Client Manager provides the final clearance.

An applicant, who receives a conditional offer of employment, will undergo a background check which will consist of a criminal record search, education, and employment verification. Some positions may require a drug screening. The University utilizes the services of a third-party vendor to conduct the background check. A background check must be completed before the successful applicant may commence employment at the University.

Additional information regarding the University’s hiring process is available on the Human Resources Website.   

Note: An applicant is defined as one who applies for a specific position and meets the minimum posted qualifications for that position.

Responsible University Office and Officer:

CUHR Client Services(212) 851-2888

CUMC Human Resources

Revision History:

Issued: January 1, 1993

Revised: February 2, 2017

Who is governed by This Policy:

This policy covers all Officers of Administration, Officers of the Libraries, and Non-Union Support Staff employed by Columbia University.

Who should know This Policy:

All Columbia University Officers of Administration, Officers of the Libraries, and Non-Union Support Staff should review and understand this policy.

Departmental Administrators and Human Resource managers should review and understand this policy as well as refer to the Manager Toolkit.