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University Standard Terms and Conditions

Policy Statement

This policy provides guidelines and instructions for the utilization of University-approved, standard contractual terms in agreements for the procurement of goods and/or services at the University.

Terms and conditions governing the purchase of goods and services are printed on the back of Columbia's Purchase Order which is sent to vendors. When a separate contract is required, it must accompany the completed Purchase Requisition in order for the requisition to be processed. Separate contracts must be reviewed and approved by the Vice President, Procurement Services in conjunction with the Office of Risk Management and the Office of General Counsel to ensure compliance with University policies.

In addition, when purchasing items on a sponsored project account, please make certain that the proposed purchase is allowable under the terms of the particular agreement. Questions concerning allowability may be referred to the office of Sponsored Project Administration (SPA).  

To see the full text of this policy, please use the link on the right.