User login


Competitive Procurement

Original Effective Date: July 1, 2012

Revision Dates: October 8, 2018; December 18, 2017; October 16, 2017


Policy Statement

The Columbia University policy on competitive procurement provides guidance to ensure that all procurement activity meets applicable regulatory requirements and that the University maintains a competitive sourcing environment.  Competitive procurement requirements are dependent on the size of the purchase as well as the source of funds used to make the purchase.  The appropriate requirements must be adhered to in all instances.


Reason(s) for the Policy

To maintain strong business practices, ensure compliance with various regulations, promote the best possible value, service and pricing in the sourcing of goods and services at the University, competitive sourcing should be used whenever possible. This policy promotes access for suppliers to competitive opportunities by requiring that either bids be obtained for goods and services or that appropriate justification is provided when a competitive process is not followed. 


Primary Guidance to Which this Policy Responds

This policy responds to all applicable government procurement regulations as contained in the Federal Acquisition Register (FAR); Office of Management and Budget’s uniform administrative requirements as codified under the Code of Federal Regulations (C.F.R.) at 2 C.F.R. Part 200 (Uniform Guidance), as well as any additional regulations or procedural formalities required by the contracting agency, as specified in the Notice of Award. 


Responsible University Office 

Procurement Services – Purchasing.


Who Is Governed By This Policy

Faculty and Staff authorized to purchase goods and services for their department or school using government, grant or University funds.


Who Should Know This Policy

All persons governed by this Policy.

Department Administrators and other department staff.


Exclusions & Special Situations

Not applicable.


Policy Text 


To see the full text of this policy, please use the link on the right.