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Contract/Purchase Order Administration

Policy Statement

The following provides policy guidance on roles and responsibilities for the development, completion and management of contracts at the University related to the procurement of goods and services. 

Reason for the Policy                               

An effective, efficient and compliant contract process requires clarity and understanding of the responsibilities of staff in schools and departments, vendors, central Purchasing staff,  Office of the General Counsel and Risk Management.  In addition, contract-related authority is quite role specific and must be understood to ensure contracts are developed, finalized, and enforced in a compliant manner.  The policy also promotes an understanding of and consistent adherence to good business practices.

Primary Guidance to Which This Policy Responds

This policy responds to all applicable Federal procurement laws and regulations, including but not limited to OMB Circular A-110 and the Federal Acquisition Regulation (FAR). For a complete listing of purchasing policies that incorporate additional information and links to these federal regulations, visit the Purchasing page.

Responsible University Office & Officer

Responsible University Office: PurchasingResponsible University Officer: Vice President for Procurement Services

Who Is Governed By This Policy

This policy applies to everyone working at the University, or working on behalf of the University, who plays a role in procuring products and/or services with University funds.

Who Should Know This Policy

All University faculty and employees who make procurement decisions--including administrators in schools and departments who have primary responsibility for purchasing, and officers of instruction and research who make purchasing decisions-- have a particular obligation to be familiar with the requirements outlined in this policy.

For complete policy text click here.