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New York City Earned Safe and Sick Time Act

Effective Date: April 1, 2014

Latest Revision: August 28, 2018

Policy Statement

Columbia University complies with the New York City Earned Safe and Sick Time Act by providing eligible faculty and staff the ability to accrue up to a maximum of 40 hours per fiscal year in paid safe/sick time. Employees may use safe time if they are victims of a family offense matter, sexual offense, stalking, or human trafficking or if a family member has been a victim of such crimes. Sick time can be used for illness or preventative care of one’s self or one’s family members Any earned but unused safe/sick time under this policy will be carried forward from year to year; however, a maximum of 40 hours of accrued time under this Act can be used in any given fiscal year (though an employee may be eligible for additional paid medical leave under other University policies), and Columbia University does not pay out unused safe/sick time under this or any other policy at termination.

“Family member” is defined under the Act to mean the employee’s child, spouse, domestic partner, parent, sibling (including a half sibling, step sibling, or sibling related through adoption), grandchild, grandparent, the child or parent of an employee’s spouse or domestic partner, or any other individual related by blood to the employee, and other individual whose close association with the employee is the equivalent of a family relationship. 

Who is Governed by this Policy

All Columbia University Employees who work in New York City, and who work more than 80 hours a fiscal year (July 1 – June 30), once they have been employed for 120 days.

Staff rights and obligations under collective bargaining agreements that provide comparable benefits and waive the law’s provisions are not affected by this policy. Staff covered by applicable collective bargaining agreements are governed by the provisions of their respective contract. Collective bargaining agreements may be found in the CUHR website under

Exclusions and Special Situation

This policy does not apply to individuals excluded by the Act, such as employees who work fewer than 80 hours per fiscal year, individuals covered by a collective bargaining agreement that provides comparable benefits and waives the law’s provisions, individuals who work for Federal Work Study programs, and individuals for hours worked by or through qualified scholarships.


Policy Text

To see the full text of the policy, please use the link on the right.