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Photocopier/Multi-Function Device Procurement Policy

Effective Date : July 9, 2012


Policy Statement

This policy provides guidance for departments on acquisition of photocopiers and multi-function devices through University preferred contracts administered through Columbia University Print Services.  This policy also outlines security requirements that are best met through utilization of the preferred University contract.


Reasons for the Policy

This policy provides clear direction on sourcing of photocopies and multi-function devices; ensures sourcing through vetted supplies; and promotes good data security practices.


Primary Guidance to Which This Policy Responds

This policy responds to best practices relative to the acquisition of goods/services through the use of University-Wide Preferred Agreements.  It also responds to the University Data Sanitization/Disposal of Electronic Equipment Policy


Responsible University Offices:     

Procurement Services - Purchasing

Print Services


Responsible University Officers:       

Executive Director, Purchasing Operations

Executive Director, Print Services


Who Is Governed By This Policy

This policy applies to all University employees, or those working on behalf of the University, who are authorized to purchase goods and services for their department or school using government, grant or University funds


Who Should Know This Policy

All University employees who direct, make or approve procurement decisions should be familiar with the requirements within this policy.  In addition, staff within Finance, Business Services and CUIT who review and approve procurement decisions, or administer security policies,  should also know this policy.


Exclusions & Special Situations

Not Applicable


To view the PDF of the full text of this policy, please use the link on the right.