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Verification of Employment Eligibility (I-9) Policy

Issued: January 1, 1993

Revised: June 22, 2018

Who is governed by This Policy:

This policy covers all employees of the University. 


Who should know This Policy:

All  University employees should review and understand this policy.

Departmental Administrators and Human Resource managers should review and understand this policy as well as refer to the HR Manager Toolkit located on the Columbia University Human Resources website. 



Columbia University is required to comply with federal laws and regulations concerning verification of employment eligibility and associated record keeping for employees hired to work in the United States. Employees are legally required to complete the I-9 Form, including providing required original supporting documents to establish their identity and eligibility to perform work for an employer in the United States. Employees must complete Section I of the I-9 Form on or before their first day of employment.

Verification of employment eligibility (Section II of the I-9 Form) must be made within three (3) business days of employment. 

Anyone with questions regarding employment and/or identity verification, or any Columbia representative responsible for I-9 authorization who would like additional training should contact their HR Client Manager.